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Starting employees in KiwiSaver

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What
Different ways employers use to start their employees into KiwiSaver
Who
Employers
When
Each time a new employee starts work

Auto-enrolling and opting in differences

Most of the time you auto-enrol new eligible employees into KiwiSaver. But some employees do not have be auto-enrolled into KiwiSaver when they start. These employees ask to be in KiwiSaver. Making a choice to join is called ‘opting in’.

There's a difference between an employee who opts in and one who auto-enrols and that is your auto-enrolled employee can choose to leave KiwiSaver. It’s called ‘opting out’.

Employees who opt into KiwiSaver cannot choose to opt out later.

Auto-enrolments into KiwiSaver

New employees aged over 18 and under 65 who are not already in KiwiSaver must be auto-enrolled by you.

Enrol employees into KiwiSaver

Employees who opt into KiwiSaver

There are some employees who do not have to auto-enrol into KiwiSaver through you. If they’re eligible, they choose to opt in. These are:

  • existing employees
  • new employees you cannot auto-enrol because of the type of employee they are, such as casual or temporary employees.

Employees who choose to opt into KiwiSaver

New employees already in KiwiSaver

If your new employee is already in KiwiSaver, ask them to fill in a KiwiSaver deduction form - KS2.

Your employee uses the KS2 to tell you:

  • the rate they want you to deduct KiwiSaver contributions from their pay
  • they’re on a savings suspension - you’ll need to see their suspension notice before you can stop their KiwiSaver deductions.
Suspending KiwiSaver deductions and contributions 

Employees who do not tell you their age

Employees might not give you their date of birth. Some may also give you wrong information. This makes it hard to know if they’re eligible for KiwiSaver or if you auto-enrol them. 

In either case, auto-enrol your new employee. We do not penalise you. If their enrolment is a mistake, they can opt out later.

KiwiSaver deductions from employee pay

Employer contributions to KiwiSaver and complying funds

Calculate KiwiSaver deductions and contributions