If you’re registered for GST you need a tax invoice for goods or services you buy as part of your taxable activity. You need to provide a tax invoice when you supply goods or services to a GST-registered person.
You must have a tax invoice to claim a credit for goods and services over $50.
A tax invoice must:
- show the GST on the goods and services provided
- be in New Zealand currency
- be original. If the purchaser loses theirs you can give them another, but you must mark it ‘Copy only’.
What to do when you’re asked for an invoice
If you're asked by a GST-registered person for a tax invoice, you must give them one within 28 days of their request.
It is an offence if you do not supply one after 28 days. You may get charged a penalty.
Standard information for all tax invoices
Your tax invoices should show standard information. You’ll also need to include some extra information. What this is depends on your tax invoice amount.
Standard information you’ll need to show on your tax invoice is the:
- words 'Tax invoice' in a prominent place
- name (or trade name) and GST number of the supplier
- date of issue
- description of the goods and/or services supplied.
Tax invoices $1,000 or less including GST
As well as the standard information, a tax invoice for $1,000 or less including GST should show:
- the total amount payable for the goods and services, and
- a statement that GST is included.
Tax invoices over $1,000 including GST
As well as the standard information, a tax invoice for over $1,000 including GST should show the:
- name and address of the recipient
- quantity or volume of the goods and services supplied.
Examples: litres of petrol, hours of labour, kilos of potatoes etc.
Your tax invoice must also have either the:
- GST charged, the consideration, excluding GST and the amount including the GST charged, or
- consideration for the supply and a statement that GST is included, when the GST is the tax fraction of the consideration.
You’ll need all these details even if your tax invoice is for many supplies adding up to more than $1,000.
You do not need tax invoices for supplies under $50 or less including GST
You should still keep records for these purchases, eg invoices, vouchers or receipts. These could be the date, description, cost and supplier of all purchases.
You'll need these details if you are going to make a claim for income tax purposes.
Shared tax invoices
A shared tax invoice is a single invoice for goods and services from more than one supplier. Two or more suppliers may issue a single invoice to the same customer if they:
- have statutory obligations which make it practical to use a single invoice
- are part of the same group of companies.
Information needed in a shared tax invoice
Your shared tax invoice will need to show the:
- standard tax invoice information with only the principal supplier's name and GST registration number
- details for invoices over $1,000.
The principal supplier is either the:
- supplier responsible for issuing the tax invoice, or
- representative member of a group of companies.